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- Submit will insert the new Participant entry directly into the Participants dataset (assuming all required fields are entered, and optional fields are of the correct data type as indicated in the above table). The user will then be automatically redirected to the Specimen Entry form in the Specimens tab (see below).
- The Cancel button will clear the form and return the user to the Overview tab.
Entering Participants
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- Enter a valid Participant ID (Recommended format: Neurinformatics Neuroinformatics Study Participant ID - Ex: TST01_CMH_00001000).
- Indicate the Clinic (recruitment/collection location) from the dropdown menu.
- Fill the remaining fields as necessary (see table from previous section).
- Ensure that the entered information is correct and in the correct type (refer to the Data Type column in the table above), and press Submit. The window will redirect the user to the Specimen Entry
- Note that pressing the Cancel button will clear the form causing the window to redirect to the Overview tab.
- Note that pressing the Cancel button will clear the form causing the window to redirect to the Overview tab.
The process for entering participants in bulk is as follows:
- Locate the Participants grid. This is the bottom frame in the Participants tab.
- In the grid menu, click on Insert data (+ symbol), then Import Bulk Data.
- Download the Participants file template (click on the Download Template button) to get the correct header information.
- Enter the participant data according to the table above outlining required versus optional fields.
- Upload the Participants file to the Upload file section. Alternatively, the data can be copy-pasted directly from a spreadsheet or text document, as long as they are separated by tabs (not spaces) or commas and the proper format (tab separated/comma separated) dropdown option is selected.
- Ensure that either method includes the proper header information.
- Note that importing Participants in bulk will bypass the initial check that ensures data is in the correct format. This is especially important for fields linked to lookup tables (Sex, Clinic, Relationship, and Complete Trio). In order to ensure proper lookup entities are kept, select the ‘Import Lookups by Alternate Key’ box when uploading data.
- The submit button will insert the bulk data into the Participants dataset.
- Note that any errors will be displayed at the top of the page. These errors and may not be intuitive, as they may be generated by PostgrSQL rather than LabKey. For non-specific errors, please contact the LabKey administrator.
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