• Created by Unknown User (_rachelle_farkas) on Feb 24, 2021

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Here we outline the process for creating and editing participant records in LabKey for pre-clinical (non-human) studies. 

Participants Tab Overview

The Participants tab is organized into two main parts:

  1. The ‘Enter Participant’ form: this area contains empty fields to enter new participant information
  2. The Participants grid view: this area shows the entire participant list for the study

Enter Participants Form

Individual participant entry is done through the Enter Participant form:

  1. Study Participant ID (Ear tag): this field is required. This field allows for numeric characters only, with a limit of 8 digits in length. This value will be used to generate a LabKey Participant ID, which is standardized across the NIP. A full guide for Participant IDs (LabKey Participant IDs) can be found here.
    1. Both the Participant and Study Participant IDs will be stored in LabKey for cross-referencing purposes.
  2. Clinic: this field is required. Users will select the proper KCNI site code where the participants collected from a dropdown list. An external link to shows the full name and location of the three-letter site code for reference.
  3. Sex: this field is recommended as it can be used for quality control purposes in genetic studies. Sex designations specified by the CAMH patient intake form from a dropdown list. For participants where sex was not entered or is irrelevant for the study’s purpose, it is recommended to mark the field as Unknown/Prefer not to answer.

The following table indicates each possible entry field and their expected data types:


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